Delivery of printed and electronic copies
Printed deposit copies
Printed deposit copies have to be submitted to:
Please make an appointment beforehand!
- At your own risk, you can also post printed copies to the following address:
Universitäts- und Landesbibliothek Bonn
Abteilungsbibliothek für Medizin, Naturwissenschaften und Landbau
According to the dissertation regulation you will receive an acknowledgement of receipt that will be sent to the dean’s office of the respective department directly from the Dissertation Department.
The electronic doctoral thesis can be submitted
- via URL transmission
- as email to email@example.com
(maximum file size: 10 MB)
- as CD-ROM according to ISO-9660 or in Joliet format (do not burn as “multi-session”)
- on a USB flash drive
To be noted before delivery of the thesis
Before submitting the printed deposit copies, you need to make sure that
- on the front page of the title page (depending on department), you have given
- the year of publication (Medical and Philosophical Department , Department of Economics, Department of Law and Department of Agriculture), or
- the date/year of submission (Department of Mathematics and Sciences)
- the names of the first and second thesis advisor
- the day of the oral exam and
- the year of publication for theses for the Department of Agriculture and Department of Mathematics and Sciences.
For reasons of storage, two printed copies have to be delivered to Bonn University Library in addition to the electronic copy. They have to be printed on non-ageing, wood- and acid-free paper, and durable bound.
Spiral binding and transparent film as book covers are not allowed. Print your work double-sided where possible, in DIN A5 format, with glue binding. In exceptional cases DIN A4 format may be permitted upon consultation with the Dissertation Department.
The quality of glue binding required for submission is not being provided by all photocopy shops. Deposit copies with insufficient binding will not be accepted. Please familiarize yourself with the requirements of the Dissertation Department.
- that the printed and the electronic version have to be identical regarding form as well as content (with the exception of personal data)!
- that with computer application programmes the layout of a document can be influenced by the selected printer. We therefore recommend using the PDF version of the thesis as printer’s copy for the deposit copies.
- additional requirements from your academic department, if applicable.
Publishing online – step by step
- Please check in time with your doctoral advisor if you should consider publishing your doctoral thesis electronically. A written declaration of consent (Einverständniserklärung) of the doctoral advisor is required for the academic department for Mathematics and Science.
- Please note the legal aspects and the terms of contract.
- Convert your thesis into PDF format and send it to Bonn University Library. We check the PDF-File and give you our feedback.
- Write a text for the abstract(s).
- Select subject headings for the topic of your thesis.
- Register your doctoral thesis via the online form (in German).
- Print one copy of the declaration that will automatically be generated as PDF file for you after filling in the online form, sign it and send it to Bonn University Library/Diss.-Online.
- If the requirements for an online publication are met, the Online Dissertation Department will send the confirmation of the technical feasibility of the electronic publication of your thesis and a copy of your declaration to the dean’s office of your department.
- Create as many printed deposit copies as required by the dissertation regulations and
- deliver 2 copies directly to Bonn University Library, and
- hand out possible remaining copies to the library of your institute (Academic Department of Mathematics and Science), to the dean’s office (Academic Department of Agriculture or of Philosophy or of Political Science, Law and Economics) or to the doctoral advisors (Academic Department of Medicine).
For more detailed information please check your dissertation documents or ask at the dean’s office.
- We will issue an acknowledgement of receipt (Empfangsbestätigung)for printed copies we have received and send it directly to the dean’s office.
- The dean’s office will assess all formalities for the admission to graduation and will approve the online publication of your doctoral thesis.
- As soon as the approval of the dean’s office is available to Bonn University Library, your doctoral thesis will be posted on the internet. You will receive an email informing you of this. The official confirmation of the electronic publication of your doctoral thesis will be sent to the dean’s office immediately.
- The printed and the online version of the doctoral thesis will be catalogued and thus be searchable in bonnus - discovery service of Bonn University as well as in other regional and inter-regional catalogues.
- Two deposit copies will remain at Bonn University Library: one copy will be archived, and the other copy will be available for borrowing.
- The PDF file, abstract(s) and metadata and will be sent to the Deutsche Nationalbibliothek (German National Library).
- One printed copy (if available) will be given to the library of the special subject fields programme of the German Research Society responsible for your topic.
Requirements for the electronic doctoral thesis
- The Portable Document Format (PDF) is the presentation format on the document server of Bonn University Library. Therefore please submit your document in the PDF format.
- The printed and the electronic version have to be identical regarding form as well as content. Personal data are exempt from the provisions (curriculum vitae and acknowledgment). Any possibly attached curriculum vitae will be deleted on principle, unless otherwise stated.
Requirements for the abstract
When publishing a doctoral thesis online, at least one abstract (in German) in the language of the thesis has to be submitted. Additional texts in other languages are welcome. In this case, the translated title would be appropriate as well.
The abstracts will be put on the document server as introductory texts for the respective electronic publication.
Furthermore, the abstracts will be forwarded to the Deutsche Nationalbibliothek (DNB) as metadata (in German). The DNB requires that abstracts must “… consist only of one file and do not contain additional links or external files (images etc.) ...”. Therefore please prepare your abstract as simple TXT file (best done with simple text editors like Notepad) that you can copy into the online form (in German) when registering.
If you need to use special formatting (e.g. italic, superscript or subscript) or special characters (e.g. Greek letters) in this text, please use HTML code (in German) for it.
Please note that the text of the abstract must not be longer than one printed page.
Additional offer for authors
- You can also submit your Habilitation or previously published dissertation for electronic publication on the publication server. This has a one time fee of 40 €.
» see also "Fees" section below
» Can a Habilitation be published on the publication server? (in German)
» Can a previously published dissertation (e.g. printed) be published on the publication server? (in German)
- If you want to give the readers of your doctoral thesis the opportunity to contact you, we will gladly publish your email address and/or the URL of your website.
- Should you already have published parts of your doctoral thesis elsewhere or plan to do this, we will gladly put a reference on the internet. We will need the complete bibliographical reference for this:
- title of the periodical (unabbreviated), year, volume, issue, pages, author and title of the article, or
- author, title of the book, place of publication, publisher, year of publication and ISBN if applicable.
You can give us this information by filling in the line “Ergänzende Angaben” (supplementary information) of the online form (in german) or by sending us an email.
The electronic primary publication of a dissertation accepted at Bonn University is free of charge.
For the electronic publication of a doctoral thesis of Bonn University that has already been published elsewhere (secondary publication) as well as for the electronic publication of postdoctoral and other theses, a fee of € 40.00 will be charged.
In case of special effort caused by submitting files that do not meet the requirements of the library or by agreeing on additional services, fees of € 13.00 per quarter of an hour or part thereof spent working on these additional services (e.g. converting Word documents into PDF format) will be charged.
» Fee schedule (in German) for the library system of Rheinische Friedrich-Wilhelms-Universität Bonn as of 27 July 2007
Open Access is a widely disseminated form of publication throughout the world that also offers interesting opportunities for academics in Bonn.
On this page we have put together information on the publication in Open Access.
In the following section, you will find answers to the most frequently asked questions. If further information is required, feel free to contact our team directly for individual support. Write an email to the address: firstname.lastname@example.org
What is Open Access?
Open Access is understood as the freely available access to scientific and scholarly information over the internet for anyone, free of charge.
Academics succeeded in establishing Open Access on their own initiative with the ultimate aim to improve scientific and scholarly communication.
Open Access offers
- An alternative to traditional publication models
- An additional and further possibility to publish works on the internet that where published elsewhere.
The purpose of Open Access, after all, is to provide a guaranteed access to global information for anyone at all times from any place for the purposes of education, science and research purposes (Göttingen Declaration on Copyright for Education and Research)
Please also read:
Why Open Access?
Open Access offers a number of advantages compared to conventional publication.
The advantages of Open Access for authors are:
- optimal accessibility of the publication
- increased reception of the publication
- good findability of the publication via search engines and reference services in general
The advantages for research and teaching are:
- unhindered access to current research results, free of charge
- enhance the research efficiency through open discussion of research results
- improved information supply
- promotion of international and interdisciplinary cooperation
The advantages for society are:
- no double funding of science
(provision of financial resources for scientific activities first, then for the purchase of publications by libraries and research institutions)
- equal participation of all people in scientific progress
Please also read:
How does Open Access work?
The Golden Road refers to the primary publication of scientific contributions in an electronic publication medium (e.g. a journal). No subscription fees are incurred for the usage. The golden road postpones the funding to the date of publication.
Often publication fees accrue for authors (Author – Pays – model).
A compilation of almost 7000 Open Access journals, sorted by subject, can be found in the Directory of Open Access Journals (DOAJ).
Many scientific publishers (e.g. Wiley’s Online Open, Springer’s Open Choice) run so-called hybrid Open Access models. When publishing in a subscription-based journal, an individual article can be made readily available in Open Access by paying an additional publication fee.
The hybrid model is problematic (double- dipping publishing houses, universities pay twice, in practice, it is often not possible to directly access from search portals).
The Green Road focuses on the secondary publication of commercial publications in repositories.
A distinction is made between institutional and disciplinary repositories. While institutional repositories depict the scientific activities of an institution, disciplinary repositories are mainly geared towards the storage of the publications of an entire discipline.
The vast majority of scientific publishers and under certain conditions the Copyright Law allow a time delayed publication in repositories. The SHERPA/RoMEO list offers information, in no way legally binding, on the contractual conditions.
You can find an overview list of repositories in the Directory of Open Access Repositories (OpenDOAR).
Please note: The legal requirements also apply to publications on your own website or the website of an institution.
Open Access strategy
For many years, Open Access has been, and still is, a generally accepted and a widely disseminated publication strategy, not only for journal articles, but also increasingly for monographs and research data.
Universities, an increasing number of publishers and especially many scientific authors are in line with the Open Access concept.
The German Rectors Conference (HRK), the German Council of Science and Humanities, the Conference of Ministers of Education and Cultural Affairs, the German Research Foundation (DFG) and the European Commission wholeheartedly support this form of publication.
An overview of Open Access policies of all research funding organisations is provided by the database SHERPA/JULIET.
Key documents regarding the Open Access strategy
Further frequently asked questions
Does Open Access simplify plagiarism?
On the contrary. The open online accessibility results in more easily detectable plagiarisms. The plagiarism software mode of operation is based on this. Open Access is therefore, by far, the most effective strategy against plagiarism.
Are Open Access publishers only niche publishing companies that publish little?
This is no longer true. Public Library of Science published more than 100.000 articles as of the beginning of 2014. BioMed Central publish more than 260 leading and prestigious Open Access journals.
Apart from the well-known Open Access publishers, international major publishing houses and scholarly societies started founding their own Open Access journals. These include the publishers Elsevier, Wiley-Blackwell, Sage, Springer, Royal Society Publishing, Taylor & Taylor, Nature Publishing Group or American Physical Society
Do the cheap Open Access journals ruin the traditional, high-quality journals?
On the contrary traditional publishers are increasingly entering the Open Access business.
Apart from the well-known Open Access publishers, international major publishing houses and scholarly societies started founding their own Open Access journals.
Among these are the publishers Elsevier, Wiley-Blackwell, Sage, Springer, Royal Society Publishing, Taylor & Taylor, Nature Publishing Group or American Physical Society
Are there any at all suitable Open Access journals regarding my specific field?
Open Access journals cover a very broad spectrum of specialist fields by now. The disciplinary cultures vary considerably. Nearly 7000 journals are listed in the Directory of Open Access Journals. The focus continues to be on the subject areas of medicine/biological sciences.
Do Open Access journals have lesser impact factors?
This is not correct anymore as demonstrated by the database Thomson Reuters Journal Citation Reports. Meanwhile, most of the established Open Access Journals are evaluated by Thomas Reuters. Numerous Open Access Journals have achieved high impact factors within a very short period of time, e.g. PLoS Biology.
When Open Access journals cannot show impact factors, it is due to the fact that many new journals have been launched in this field. Impact factors are issued in the third year of publication at the earliest.
Open Access Journals or publishers often promote on their websites with the current impact factor.
Do Open Access journals have a quality assurance?
The reputation of a journal is not a question of the business model it uses. High and low-quality output can be found in both commercial as well as non-commercial publishers and journals and fee-based as well as free of charge publications.
High-quality Open Access journals are principally peer-reviewed. Without a functioning quality assurance, high impact factors would be unthinkable.
Information regarding the selection of reviewers can be found on the providers websites, e.g.:
http://www.biomedcentral.com/about/peerreview or http://publications.copernicus.org/services/public_peer_review.html
Is the author pays model fundable?
The scale of publication fees is large. 6400 of the DOAJ covered journals do not charge publication fees, including, e.g., titles that are published by universities or publicly funded institutions.
A study carried out for the Joint Information Systems Committee (JISC) in 2009 comes to the conclusion, after having taken all economic factors into consideration, that publishing in Open Access is overall most cost-effective.
Legal guide Open Access
Open Access publishing raises numerous legal questions that cannot be answered without looking into Copyright Law and the contract with a publishing house. A legal guide provides orientation. Firstly, it covers the subject of rights related to the publication and then deals with the issue of the transfer of rights concerning the Golden and Green Road. The knowledge of the Open Access legal framework enables you to make full use of your rights and to avoid legal violations.
>> Read the complete Open Access legal guide
Open Access at Bonn University
The concept of Open Access is also increasingly gaining ground at Bonn University.
A Web of Science search shows that the Open Access quota has increased in the years of publication from 2010 to 2014 from 5,1 to 9,8 % at Bonn University.
A central financial funding of Open Access publishing in the Golden Road does not exist at Bonn University. In individual cases it may be useful to sign up for membership (e.g. BioMed Central or Springer Open) in order to reduce the publication fees. We will gladly check this option for you.
ULB Bonn offers
you the opportunity to publish theses or other scientific qualification works in Open Access via university publication server.
All information on this topic can be found on our websites Dissertationen Publizieren
An institutional repository that offers the technical infrastructure for Open Access secondary publications is in development.
This will enable and allow the universities scientists to exercise their rights fully in accordance with copyright laws, their individual publishing contracts and further agreements ( e.g. within the context of DFG-funded Alliance Licences). Bonn University Press publications can be published 2 years after publication with the consent of the copyright owner.